Meetings, Events, and Live Streaming

How to scan a QR code for contactless meeting sign-in

Printable instructions for the public to learn how to scan a meeting sign-in QR code

Written by Amanda Irvin
Updated over a week ago

Enabling multilingual closed captions for your public meetings

Allow the public to translate live meeting captions in real time!

Written by Ruben Morales Jr
Updated over a week ago

Deciding on an approach for in-meeting comments

There are several options for facilitating public input during your meeting. Here's how to choose a format that suits your needs.

Written by Jay Dawkins
Updated over a week ago

How to set up a "telephone town hall" meeting (without Zoom, Webex, etc.)

Set up an audio-only virtual meeting

Written by Amanda Irvin
Updated over a week ago

Choosing between WebEx and Zoom to host your meeting

When choosing a conferencing tool (Webex, Zoom, or other options) here are a few points to consider.

Written by Jay Dawkins
Updated over a week ago

Drafting your meeting announcement

There are several key elements of an effective meeting announcement. Here are content recommendations for your email send and social push.

Written by Jay Dawkins
Updated over a week ago

How to create a meeting or event

Add an event or meeting to your project to connect offline event and meeting engagement.

Written by Jay Dawkins
Updated over a week ago

How to make comments & questions public and visible on the meeting page

Allow the public to view comments & questions about a meeting topic

Written by Amanda Irvin
Updated over a week ago

How to turn on meeting comments

Allow participants to submit questions to be answered at your meeting, or collect questions for the meeting presenter before the meeting

Written by Amanda Irvin
Updated over a week ago

Hybrid Public Meetings Guide: Table of Contents

A reference guide for organizations looking to continue remote access for residents while

Written by Jay Dawkins
Updated over a week ago

Planning your A/V Equipment for your hybrid public meeting

Audio/Video equipment is a key consideration in planning a successful hybrid public meeting. Here are a few options.

Written by Jay Dawkins
Updated over a week ago

Minimum Recommended computer and browser requirements for hosting virtual and hybrid public meetings

Written by Jay Dawkins
Updated over a week ago

How to verify your YouTube account (Legacy)

Verify your YouTube account before you go live

Written by Amanda Irvin
Updated over a week ago

Setting up a meeting and adding a Facebook live stream

Host a virtual meeting using facebook Live

Written by Jay Dawkins
Updated over a week ago

How to host a meeting on Webex and stream using the Youtube integration

Quickly set up a virtual private meeting using Webex, YouTube and PublicInput

Written by Kristin Williams
Updated over a week ago

Live Streaming your Virtual Public Meeting with Webex and Facebook Live

Once you've setup your event and associated it with a Webex meeting, here are the steps to go live with Facebook

Written by Jay Dawkins
Updated over a week ago

Live stream your Zoom meeting on Youtube using your organization's Youtube account

If your Zoom account supports embedded live streams, you can initiate a new stream from Zoom to Youtube. Here's how.

Written by Amanda Irvin
Updated over a week ago

Creating new comment records from a meeting transcript

If you need to capture verbal public comments that did not occur through the phone speaker queue, you can retroactively add these here.

Written by Jay Dawkins
Updated over a week ago

Reporting Meeting Viewer, Registration, and Participation Data

Written by Jay Dawkins
Updated over a week ago

Connecting an in-person audio line, managing speakers, and attributing public comments

Written by Jay Dawkins
Updated over a week ago

Hybrid public meeting registration tools

When planning a hybrid public meeting, toggle the hybrid toolkit to enable helpful tools.

Written by Jay Dawkins
Updated over a week ago

How to create a Meeting Series

Creating and publishing a meeting series

Written by Amanda Irvin
Updated over a week ago

How locate your meeting registration embed code

Embedding your meeting registration form into another website

Written by Amanda Irvin
Updated over a week ago

How to edit your meeting transcription and allow the public to view translations

Edit your transcription and translate your meeting transcript into multiple languages

Written by Amanda Irvin
Updated over a week ago

Meeting transcripts: Enabling meeting transcription & downloading your transcript

How to enable meeting transcripts

Written by Amanda Irvin
Updated over a week ago

Coordinating public speakers for specific agenda items

Written by Jay Dawkins
Updated over a week ago

How to quickly edit your meeting info

Written by Amanda Irvin
Updated over a week ago

Add agenda items to your meeting

How to add detailed agenda items

Written by Amanda Irvin
Updated over a week ago

Introducing Meeting Series

There's a new home for recurring public meetings so you can provide one phone code, link, or embed for multiple meetings.

Written by Jay Dawkins
Updated over a week ago

How to view your meeting participants

See a list of meeting participants once your meeting ends

Written by Amanda Irvin
Updated over a week ago

Enabling meeting registration and customizing your registration form

Learn how to make the most of the Registration & RSVP features on your virtual meetings.

Written by Amanda Irvin
Updated over a week ago

Why don't I see a comment box on the meeting?

How does the public make a comment on the meeting?

Written by Amanda Irvin
Updated over a week ago

Conference Call Admin Menu

If you'd like to join and manage your public conference line by phone instead of the web interface, here's a quick primer.

Written by Amanda Irvin
Updated over a week ago

Using the Meeting Registration Tab

Add a registration form & RSVP to a meeting

Written by Amanda Irvin
Updated over a week ago

Extending the conference bridge connections for long-running meetings

If you're hosting a meeting that will run for more than four hours, you'll need to re-connect your public conference bridge. Here's how.

Written by Jay Dawkins
Updated over a week ago

How to add files (documents) to a meeting or event

Add .pdf documents for reference to an upcoming meeting

Written by Amanda Irvin
Updated over a week ago

What's the difference between a Project URL and a Meeting URL?

How to find and advertise your meeting url

Written by Amanda Irvin
Updated over a week ago

How to add a meeting or event to a specific location on your project page

Change where your meeting or event appears in your project by using the "Add Other" button

Written by Amanda Irvin
Updated over a week ago

Signing Participants into a Meeting

Allow participants to sign in to your meeting via the sign in screen

Written by Jay Dawkins
Updated over a week ago

Using Data Entry Mode to manually add responses

Enter survey responses from paper surveys

Written by Jay Dawkins
Updated over a week ago

Embed Live Voting in a PowerPoint

Written by Jay Dawkins
Updated over a week ago

Using live polling in virtual and in-person meetings

How to use Meeting Projector Mode, launch projector view for in-person engagement and filter in-meeting results

Written by Brad Johnson
Updated over a week ago

Manually adding participants to a meeting

Written by Amanda Irvin
Updated over a week ago

Automatically Import Meetings & Events from Google Calendar

Publicly available calendars can be imported to any project or topic automatically using the Google Calendar API.

Written by Jay Dawkins
Updated over a week ago

Creating a segment based on Meeting Attendance

Segments provide useful insights based on a wide range of criteria, e.g. whether a group of people attended a particular meeting or event

Written by Warren Foushee
Updated over a week ago

What is a Kiosk?

Kiosks can be used as meeting sign-in portals or mobile survey tools.

Written by Warren Foushee
Updated over a week ago

How to create a Kiosk

Creating a kiosk to allow multiple users to take your survey in person on the same device

Written by Warren Foushee
Updated over a week ago

Setting up your meeting room with safety in mind

Best practices for setting up the venue for an in-person meeting that will also be streamed live to a virtual audience

Written by Amanda Irvin
Updated over a week ago

Kiosk survey: How to allow for multiple users from one IP address

Why you should use a kiosk to collect participant responses in person

Written by Amanda Irvin
Updated over a week ago

How to add notes to a meeting

Make a note of in-person comments made during your meeting

Written by Amanda Irvin
Updated over a week ago