PublicInput

How to turn on the spoken confirmation that registered phone speakers hear when you bring them back from a huddle, and what it says.

What phone callers hear after a huddle

Frequently asked questions on meeting emergencies and technical support assistance

Virtual Public Meeting emergency assistance

This guide will walk you through how to participate in online meetings hosted through PublicInput.com

Resident’s Guide to Virtual Public Meetings

McKenzie

Jay Dawkins

Gregory O'Cavson

 Meetings, Events, Virtual Public Meetings, and Live Streaming through Youtube or Facebook

Public | MEETINGS (Legacy)

A complete guide on tech requirements for running a meeting within PublicInput.

Tech Requirements for Meetings

Minimum Recommended computer and browser requirements for hosting virtual and hybrid public meetings

Using the Meeting Admin Dashboard

Build live Meeting Dashboards that show speaker counts, in-person vs. phone splits, speaker names, and which Consent Calendar items have speakers.

Meeting Dashboards: Build Live Speaker, Agenda, and Consent Calendar Displays

When choosing a conferencing tool (Webex, Zoom, or other options) here are a few points to consider.

Choosing between WebEx and Zoom to host your meeting

Verify your YouTube account before you go live

How to verify your YouTube account (Legacy)

Assign meeting bodies, projects, and meetings a pin-free number that routes directly to a meeting or voicemail box without a four-digit pin.

Setting up pin-free access for your project or meeting

Tools setup, preparation tips, and pre-meeting essentials

Before you begin

Does PublicInput integrate with WebEx Events?

Webex initial setup

Once you're ready to host virtual meetings, there are a few steps to getting a live meeting setup, starting with your Zoom account settings.

Recommended Zoom account settings for PublicInput.com Integration

When installing the PublicInput Zoom app, here are some common questions and solutions to try.

Zoom Authentication FAQ

Installing the PublicInput Zoom Plugin

Which versions of Zoom are supported for streaming to PublicInput

Can I use a Free Zoom account or Zoom Webinar to stream on PublicInput?

Set up and connect Zoom to your PublicInput meeting, including account requirements, recommended settings, and how PublicInput's phone bridge works alongside Zoom.

Meetings Integration Guide — Zoom

Zoom initial setup

Set up and connect Microsoft Teams to your PublicInput meeting, including license requirements, GCC support, IT/tenant policy, and the Microsoft Graph API scopes and endpoints PublicInput uses.

Meetings Integration Guide — Microsoft Teams

Microsoft Teams Initial Setup

Pull your published eScribe agendas into PublicInput so the same agenda drives in-person sign-ups, phone sign-ups, registered speakers, live comments, and AI-generated meeting minutes — without re-keying anything.

Using the PublicInput integration with eScribe

This guide explains how Legistar integrates with PublicInput. It focuses on what administrators need to know to configure, maintain, and troubleshoot Legistar syncing.

Using the Legistar integration with PublicInput

Use the Custom conferencing option (Dial-in number + optional DTMF sequence) to connect PublicInput's phone bridge to an in-room AV system like Crestron or to any third-party conferencing line.

Custom Conference Service: Connect PublicInput to Your AV System or Third-Party Bridge (Dial-in + DTMF)

Audio/Video equipment is a key consideration in planning a successful hybrid public meeting. Here are a few options.

Planning your A/V Equipment for your hybrid public meeting

Resources for managing meeting integrations, including setup, configuration, workflows, and troubleshooting for supported meeting tools.

Meeting Integrations & Tools

Warren Foushee

Setting up your meeting, and preparing for launch

Setting up your meeting

Guide to creating a meeting

Set up Meeting Types on a board so every new meeting starts with the right registration, conferencing, comments, and email defaults — including meetings imported from Legistar or PrimeGov.

Meeting Types: Reusable templates for recurring meetings

How to create a Meeting Series

There's a new home for recurring public meetings so you can provide one phone code, link, or embed for multiple meetings.

Introducing Meeting Series

Add .pdf documents for reference to an upcoming meeting

How to add files (documents) to a meeting or event

Change where your meeting or event appears in your project by using the "Add Other" button

How to add a meeting or event to a specific location on your project page

This quick guide outlines practical dos and don’ts for naming public meetings that are easy to locate, share, and attend.

Best Practices for Naming Your Public Meeting

Creating your meeting

Allow the public to translate live meeting captions in real time!

Enabling multilingual closed captions for your public meetings

Generating a scannable QR code for mobile users to navigate to your meeting

How to create a meeting QR code

How to use Meeting Projector Mode, launch projector view for in-person engagement and filter in-meeting results

Using live polling in virtual and in-person meetings

Meeting transcripts: Enabling meeting transcription & downloading your transcript

How callers can choose between meetings running at the same time

PublicInput customers can easily enable accessibility tools on public-facing pages. Learn about out-of-the-box and custom options here.

Adding the Sienna Accessibility Widget to your PublicInput pages

PublicInput Accessibility Statement

Scan your project pages and email templates for common accessibility issues right inside the PublicInput editor.

Using the Accessibility Checker in the Rich Text Editor

How to configure automatic speaker text notifications — called-to-speak alerts, status-change triggers, templates, and merge fields.

Meeting Text Messaging: Speaker SMS Reminders, Called-to-Speak, and Status Notifications

Available accessibility options and participation formats

Accessibility & participation options

Kiosks can be used as meeting sign-in portals or mobile survey tools.

What is a Kiosk?

Creating a kiosk to allow multiple users to take your survey in person on the same device

How to create a Kiosk

Best practices for setting up the venue for an in-person meeting that will also be streamed live to a virtual audience

Setting up your meeting room with safety in mind

Create a slide presentation with questions embedded for live polling

Embed Live Voting in a PowerPoint

Connecting an in-person audio line, managing speakers, and attributing public comments

Allow participants to sign in to your meeting via the sign in screen

Signing Participants into a Meeting

Manually adding participants to a meeting

In-person engagement

Limiting the number of pre-registered speakers for a meeting

Establishing a meeting speaker registration limit

Receive notice when a user registers for a meeting

Enabling meeting registration notifications

When planning a hybrid public meeting, toggle the hybrid toolkit to enable helpful tools.

Hybrid public meeting registration tools

Embedding your meeting registration form into another website

How locate your meeting registration embed code

Coordinating public speakers for specific agenda items

Add agenda items to your meeting

Printable instructions for the public to learn how to scan a meeting sign-in QR code

How to scan a QR code for contactless meeting sign-in

Agenda Import

Step-by-step: sending a one-time text reminder to speakers from the Speakers tab during a live meeting.

Sending an SMS Message Manually During a Meeting

Meeting registration, speaker, and agenda setup

Meeting registration & agendas

A reference guide for organizations looking to continue remote access for residents while

Hybrid Public Meetings Guide: Table of Contents

There are several key elements of an effective meeting announcement. Here are content recommendations for your email send and social push.

Drafting your meeting announcement

Hybrid meetings

Day of Meeting Guide

How can I let users phone into my meeting?

See a list of meeting participants once your meeting ends

How to view your meeting participants

If you're hosting a meeting that will run for more than four hours, you'll need to re-connect your public conference bridge. Here's how.

Extending the conference bridge connections for long-running meetings

This is an abbreviated version of the steps to setup your meeting on Zoom and broadcast live via Youtube on PublicInput.

Live streaming a meeting with Zoom and Youtube - "Cheat Sheet"

If your Zoom account supports embedded live streams, you can initiate a new stream from Zoom to Youtube. Here's how.

Live stream your Zoom meeting on YouTube using your organization's YouTube account

Host your Zoom VPM on a Facebook page and edit the video afterward

Streaming and editing Zoom meeting video through a Facebook Live page

Host your WebEx VPM on a Facebook page and edit the video afterward

Streaming and editing WebEx meeting video through a Facebook Live page

Viewing Public Comments in Real Time

Managing the Live Phone Line

Day of meeting technical and participant guidance

Running your meeting

Managing video, audio, and participant information post meeting

Post meeting edits & reporting

Hide your meeting video while you edit the footage and then make it visible again

How to hide your meeting video for post-meeting edits

Edit your transcription and translate your meeting transcript into multiple languages

How to edit your meeting transcription and allow the public to view translations

Edits

Download audio files with voicemail messages left by meeting callers

How to download recorded meeting comments

If you need to capture verbal public comments that did not occur through the phone speaker queue, you can retroactively add these here.

Creating new comment records from a meeting transcript

Reporting Meeting Viewer, Registration, and Participation Data

Segments provide useful insights based on a wide range of criteria, e.g. whether a group of people attended a particular meeting or event

Creating a segment based on Meeting Attendance

Post-Meeting: Reports, Transcripts & Recordings

Reporting

How do I archive and un-archive a meeting?

An Overview of How PublicInput Manages Meeting Participation and Voicemail by Phone

How PublicInput Manages Meeting Participation and Voicemails through Telephone Integration

How does the public make a comment on the meeting?

Why don't I see a comment box on the meeting?

How to find and advertise your meeting url

What's the difference between a Project URL and a Meeting URL?

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