Meetings, Events, and Live Streaming

Creating meetings in the toolkit and broadcasting them live through Facebook, Zoom, and Youtube.

Jay Dawkins avatar Warren Foushee avatar Brad Johnson avatar +4
49 articles in this collection
Written by Jay Dawkins, Warren Foushee, Brad Johnson and 4 others
Getting Started

Enabling multi-lingual closed captions for your public meetings

Ruben Morales Jr avatar
Written by Ruben Morales Jr
Updated over a week ago

Deciding on an approach for in-meeting comments

There are several options for facilitating public input during your meeting. Here's how to choose a format that suits your needs.
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

How to set up a "telephone town hall" meeting (without Zoom, Webex, etc.)

Set up an audio-only virtual meeting
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Choosing between WebEx and Zoom to host your meeting

When choosing a conferencing tool (Webex, Zoom, or other options) here are a few points to consider.
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

Drafting your meeting announcement

There are several key elements of an effective meeting announcement. Here are content recommendations for your email send and social push.
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

How to create a meeting or event

Add an event or meeting to your project to connect offline event and meeting engagement.
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

How to make comments & questions public and visible on the meeting page

Allow the public to view comments & questions about a meeting topic
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

How to turn on meeting comments

Allow participants to submit questions to be answered at your meeting, or collect questions for the meeting presenter before the meeting
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Hybrid Public Meetings Guide: Table of Contents

A reference guide for organizations looking to continue remote access for residents while
Jay Dawkins avatar
Written by Jay Dawkins
Updated this week
Meeting Management

Creating new comment records from a meeting transcript

If you need to capture verbal public comments that did not occur through the phone speaker queue, you can retroactively add these here.
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

Reporting Meeting Viewer, Registration, and Participation Data

Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

Connecting an in-person audio line, managing speakers, and attributing public comments

Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

Hybrid public meeting registration tools

When planning a hybrid public meeting, toggle the hybrid toolkit to enable helpful tools.
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

How to create a Meeting Series

Creating and publishing a meeting series
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

How locate your meeting registration embed code

Embedding your meeting registration form into another website
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

How to edit your meeting transcription and allow the public to view translations

Edit your transcription and translate your meeting transcript into multiple languages
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Meeting transcripts: Enabling meeting transcription & downloading your transcript

How to enable meeting transcripts
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Coordinating public speakers for specific agenda items

Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

How to quickly edit your meeting info

Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Add agenda items to your meeting

How to add detailed agenda items
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Introducing Meeting Series

There's a new home for recurring public meetings so you can provide one phone code, link, or embed for multiple meetings.
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

How to view your meeting participants

See a list of meeting participants once your meeting ends
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Enabling meeting registration and customizing your registration form

Learn how to make the most of the Registration & RSVP features on your virtual meetings.
Bronlea Mishler avatar
Written by Bronlea Mishler
Updated over a week ago

Why don't I see a comment box on the meeting?

How does the public make a comment on the meeting?
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Conference Call Admin Menu

If you'd like to join and manage your public conference line by phone instead of the web interface, here's a quick primer.
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Using the Meeting Registration Tab

Add a registration form & RSVP to a meeting
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Extending the conference bridge connections for long-running meetings

If you're hosting a meeting that will run for more than four hours, you'll need to re-connect your public conference bridge. Here's how.
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

How to add files (documents) to a meeting or event

Add .pdf documents for reference to an upcoming meeting
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

What's the difference between a Project URL and a Meeting URL?

How to find and advertise your meeting url
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

How to add a meeting or event to a specific location on your project page

Change where your meeting or event appears in your project by using the "Add Other" button
Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Signing Participants into a Meeting

Allow participants to sign in to your meeting via the sign in screen
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

Using Data Entry Mode to manually add responses

Enter survey responses from paper surveys
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

Embed Live Voting in a PowerPoint

Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

Using live polling in virtual and in-person meetings

How to use Meeting Projector Mode, launch projector view for in-person engagement and filter in-meeting results
Brad Johnson avatar
Written by Brad Johnson
Updated over a week ago

Manually adding participants to a meeting

Amanda Irvin avatar
Written by Amanda Irvin
Updated over a week ago

Automatically Import Meetings & Events from Google Calendar

Publicly available calendars can be imported to any project or topic automatically using the Google Calendar API.
Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

Creating a segment based on Meeting Attendance

Segments provide useful insights based on a wide range of criteria, e.g. whether a group of people attended a particular meeting or event
Warren Foushee avatar
Written by Warren Foushee
Updated over a week ago