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Deciding on an approach for in-meeting comments
Deciding on an approach for in-meeting comments

There are several options for facilitating public input during your meeting. Here's how to choose a format that suits your needs.

Jay Dawkins avatar
Written by Jay Dawkins
Updated over a week ago

Format: Comments only accepted prior to the meeting

If your meeting is primarily for handling internal business or does not have a public comment component, this approach may be best. In this scenario, you'll set your meeting comment window to close at a specific time prior to the meeting.

To present the pre-meeting comments to meeting attendees, you can create a report for meeting participants and optionally play voice comments in the meeting.

Remember to close your meeting to comments and leave the speaker queue option disabled on your meeting settings:

And if you don't want to accept voicemails during the meeting, toggle "Enable Voicemail Comments" to off prior to your meeting:

Format: In-meeting recorded comments

If you'd like to accept in-meeting voice comment, but would prefer to screen these comments prior to playback in the meeting, this option is right for you.

In addition to accepting pre-meeting comments (see above) you can choose to accept almost-live voice comments by leaving the voicemail system enabled, while again disabling the speaker queue:

Leave voicemail comments on:

From here, you will see new voice comments populate automatically in the phone comments table in your meeting admin view:

Format: Accept live meeting voice comments

If you're looking to provide participants direct voice comments in the meeting, using the Speaker Queue functionality is right for you. You'll enable voicemail comments and enable the speaker queue in your meeting settings. We've created an article specific to managing in-meeting participants here.

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