A clear meeting name does more than provide information. It helps the right people find it, understand its purpose, and feel confident participating. This quick guide outlines practical dos and don’ts for naming public meetings that are easy to locate, share, and attend.
Avoid including personal information, emojis, or symbols in your meeting name.
The meeting name is publicly visible and will be read aloud when participants join by phone, so it should remain clear, professional, and accessible.
Be clear and specific
Avoid vague titles. Be as descriptive as possible about the topic, location, and purpose.
Good:
Downtown Raleigh Transportation Plan Public Meeting
Wake County School Rezoning: Parent Input Session
Eastside Greenway Expansion Virtual Workshop
Avoid:
Community Meeting
Public Forum
Include contextual clues
If the meeting is part of a larger effort, series, or phase, include that in the name.
Examples:
Phase 2 – I-440 Corridor Improvements: Design Feedback Session
Comprehensive Plan Update: Housing Focus Group (Virtual)
Indicate meeting type (if virtual, hybrid, etc.)
Help people know what to expect.
Examples:
Public Input Session (Virtual via Zoom)
In-Person Community Listening Session – City Hall Room 210
Hybrid Town Hall – Climate Action Strategy
Use geographic anchors when relevant
Especially helpful when the meeting concerns a specific area.
Examples:
North Hills Traffic Calming Project: Community Workshop
District 3 Stormwater Management Update – Online Info Session
Tailor language to your audience
Avoid jargon. Use approachable terms that reflect what people care about or need to do.
Instead of:
TAC Subcommittee Q2 Review
Try:
Transportation Advisory Committee: Spring Meeting
Use title case and avoid all caps
It looks more professional and is easier to read.
Best: East Raleigh Land Use Planning Meeting
Not Ideal: EAST RALEIGH LAND USE PLANNING MEETING
Keep it short—but not too short
Aim for 6–10 words max. Enough for clarity, but not so much that it’s hard to scan on a website or email subject line.
💡 Optional additions:
Add the date if you expect multiple meetings on the same topic.
Add the host name or agency if multiple groups are involved.
See also: